We use an online Project Management portal/website in our remodeling process. There are three main parts. Messaging — Each item has its own thread and everyone involved can comment on it. It goes to your email or if you are busy during the day you can go on the Mobile App and see every conversation that occurred. File sharing — To document all product documentation and billing. “To-Do” lists — will show you everything you need and when you need it. Best of all it will be archived for access after your job is completed.